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New vacancy
The Turks & Caicos Islands Red Cross is seeking a new Administrative Support Officer to provide administrative and support services to facilitate the smooth day-to-day operations of the TCI Red Cross.
Position: Administrative Support Officer
Location: Turks & Caicos Islands
The Turks & Caicos Islands Red Cross is the premier voluntary service provider of humanitarian services to people of most need in the Turks & Caicos Islands. Our mission is to mobilise the power of humanity so that individuals and communities have the capacity to prepare for, deal with and recover from crisis.
Job Purpose: Provide administrative and support services to facilitate the smooth day-to-day operations of the TCI Red Cross.
Duties and responsibilities: Greet members of the public, volunteers, clients, and stakeholders professionally and courteously and provide direction and information.
*Respond to incoming phone, email or in-person queries from employees and clients in a timely and professional manner.
*Prepare and manage payment request on weekly basis.
*To liaise with suppliers, vendors and contractors and to ensure that all payments are accurate, timely, and in line with TCI RC procurement policies and procedures.
*Maintain and update volunteer database and files, including training records on a monthly basis.
*Prepare training certificates Manage the processes for safeguarding all assets owned by TCI RC and maintain and update the Asset Registers on a monthly basis.
*Provide administrative support with regards to stock checks twice per year.
*Maintain Hard copy and Electronic Filing on a monthly basis.
*To ensure confidentiality of files and filing systems
*Maintain sufficient stocks of office stationery and other supplies necessary for programmes and services on a monthly basis.
*Arrange flights and accommodation for staff, volunteers and visitors, as required.
*Coordination and support for meetings and events.
*Record and distribute minutes of meetings as requested by the Branch Director.
*Oversee the office cleaning and general maintenance.
*Provide coordination and support for meeting and events.
*Provide administrative support to Programme Coordinators as requested.
*Provide administrative support to Director as requested
Salary: Would be determined based on qualifications and experience.
CV and supporting documents may be emailed to: Director@redcross.org.tc
Or they may be delivered in a sealed envelope to:
The TCI Red Cross Director
Turks and Caicos Islands Red Cross
Sam Harvey Building
Downtown
Providenciales
Turks and Caicos Islands
The closing date for receipt of applications is February 28th, 2023.