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New vacancy

The Turks & Caicos Islands Red Cross is seeking a new Administrative Support Officer to provide administrative and support services to facilitate the smooth day-to-day operations of the TCI Red Cross.

Position: Administrative Support Officer

Location: Turks & Caicos Islands

The Turks & Caicos Islands Red Cross is the premier voluntary service provider of humanitarian services to people of most need in the Turks & Caicos Islands. Our mission is to mobilise the power of humanity so that individuals and communities have the capacity to prepare for, deal with and recover from crisis.

Job Purpose: Provide administrative and support services to facilitate the smooth day-to-day operations of the TCI Red Cross.

Duties and responsibilities: Greet members of the public, volunteers, clients, and stakeholders professionally and courteously and provide direction and information.

*Respond to incoming phone, email or in-person queries from employees and clients in a timely and professional manner.

*Prepare and manage payment request on weekly basis.

*To liaise with suppliers, vendors and contractors and to ensure that all payments are accurate, timely, and in line with TCI RC procurement policies and procedures.

*Maintain and update volunteer database and files, including training records on a monthly basis.

*Prepare training certificates Manage the processes for safeguarding all assets owned by TCI RC and maintain and update the Asset Registers on a monthly basis.

*Provide administrative support with regards to stock checks twice per year.

*Maintain Hard copy and Electronic Filing on a monthly basis.

*To ensure confidentiality of files and filing systems

*Maintain sufficient stocks of office stationery and other supplies necessary for programmes and services on a monthly basis.

*Arrange flights and accommodation for staff, volunteers and visitors, as required.

*Coordination and support for meetings and events.

*Record and distribute minutes of meetings as requested by the Branch Director.

*Oversee the office cleaning and general maintenance.

*Provide coordination and support for meeting and events.

*Provide administrative support to Programme Coordinators as requested.

*Provide administrative support to Director as requested

Salary: Would be determined based on qualifications and experience.

CV and supporting documents may be emailed to: Director@redcross.org.tc

Or they may be delivered in a sealed envelope to:
The TCI Red Cross Director
Turks and Caicos Islands Red Cross
Sam Harvey Building
Turks and Caicos Islands

The closing date for receipt of applications is February 28th, 2023.